For small offices & professional firms
Pick up, or we will.
Instant Voice Agent covers the phones like a trained receptionist — screens callers, captures details, books consultations and intake slots, and delivers structured summaries so your team stays focused on billable work.
Call now and talk to our virtual agent
Ask about compliance-aware handoffs and scheduling — or simulate a new-client call to hear the flow.
The clock starts the moment the phone rings.
Clients hang up when they hit voicemail — especially when they're stressed or comparing firms. Staff interruptions for spam or basic scheduling kill deep work.
- 21×
- higher lead-qualification rate when a caller is contacted within 5 minutes vs. 30. Source: Harvard Business Review, 2011
Instant Voice Agent keeps the front desk experience consistent around the clock. Recovering one retained client or avoided no-show usually dwarfs the subscription.
How it works
Configured around your intake scripts, blackout rules, and who gets escalations — same platform we use for trades and real estate, tuned for professional-office workflows.
- 01
Answers every call, 24/7
Lunch coverage, peak mornings, after-hours intake — callers reach a calm, natural voice instantly. Routing respects how your firm forwards lines today (main line, rollover, or direct pilot number).
- 02
Qualifies intent before anyone is interrupted
New matter vs billing question, appointment vs prescription refill, vendor vs client — captured in structured summaries so staff only picks up what actually needs a human.
- 03
Books straight into staff calendars
Google Workspace or Microsoft 365 calendars connected at setup. Offers real openings, collects required fields your office cares about, and sends SMS confirmations.
- 04
Hands off consistently with your policies
Email and SMS recap after each conversation. Warm transfers when criteria you define are met. Practice-management or CRM touches are scoped during onboarding.
Simple, transparent pricing.
Core onboarding is included. Add paid integrations only if you need them. Month-to-month after that — cancel any time. A single recovered deal usually pays for the whole year.
Basic
Light call volume or trying the service with a small included bucket.
- 40 minutes included
- $0.42 / minute after
- Summaries by SMS + email after every call
- Live transfer for hot leads
Starter
Solo operators or lower call volume.
- 200 minutes included
- $0.40 / minute after
- Summaries by SMS + email after every call
- Live transfer for hot leads
Pro
Teams and pros who live on the phone.
- 500 minutes included
- $0.35 / minute after
- Summaries by SMS + email after every call
- Live transfer for hot leads
Team
Organizations with shared lines, routing, or 2+ seats.
- Volume pricing on minutes
- Shared pool, shared inbox
- Summaries by SMS + email after every call
- Live transfer for hot leads
Setup — pay only for integrations you want
Core onboarding is included. Optional integrations are one-time, paid before we start work on those pieces — pick only what you need.
- Core onboarding$0
Number and routing plan, agent configured and tuned for your business, qualifying script, testing.
- Calendar integration+$200
Google Calendar or Outlook. The agent books meetings and appointments directly.
- CRM integration+$200
Connect your CRM as part of onboarding when you add this — we confirm the details on the setup call.
- CRM integration (custom)+$500
When your stack needs a bespoke connection, we scope and build it as part of setup.
30 days free on Basic, Starter, or Pro
Your trial starts the day your agent goes live on your number, not the day you sign up — so onboarding doesn't eat into it. Cancel any time during the trial and you pay nothing for the subscription. Optional integration fees still apply if you add paid integrations — same as always.
What the minutes mean
A typical inbound qualification call runs 3–5 minutes. 40 minutes covers roughly 8–13 calls a month; 200 minutes covers roughly 40–65; 500 covers roughly 100–160. Overage is billed at the rate above — no surprises.
Call now and talk to our virtual agent.
Ask how professional offices use Instant Voice Agent — or role-play a stressed caller booking a consult.
Prefer email or a form? Contact us · hello@instantvoiceagent.com